A $50 deposit is required for each weekly camp enrollment. The deposit holds your camper’s spot in their desired camp(s), is applied toward your final balance, and is nonrefundable. Credit cards are the only method of payment accepted when making your deposit at the time of registration. You may submit further payment by card, check, or money order. Important information to have on hand to expedite the registration process is health insurance information, names and phones numbers for anyone who will be authorized to pick up your camper, and a working credit card.
Ways to Pay
Pay in Full
Standard Payment Plan - Tuition for each week of camp is due 2 weeks prior to your camp date, and your credit card will be charged automatically for the balance due
Installment Payment Plan - 3 equal payments
To pay by check, cash, or money order, mail your payment to:
9800 Webb School Lane
Knoxville, TN 37923
If your check is returned for insufficient funds, we will charge you the fee that the bank charges us. In this case, all future payments will be required in cash.
Schedule Change Policy
- Any changes or cancellations to a camper’s schedule must be made in writing by sending us an email. No phone calls or voicemails will be accepted for this matter. (We must have a record of the date and time of the request, and e-mail provides this data.)
- Notification Email: firstname.lastname@example.org
- A change is defined as switching to another camp within the same week or to a different week of camp.
- If a change is requested between ten (10) and five (5) working days before the first day of the camp, there is a $25 change fee.
- A change made within five (5) working days of the first day of the camp will incur a $50 fee.
- Please refer to the Fee/Date Schedule below for specific dates. There are no exceptions.
Cancellation/Refund Policy with COVID Amendments
Standard Cancellation Policy
If Camp Webb must cancel a camp for any reason, a full refund will be issued. If you choose to cancel, the amount of refund is determined by reason for cancellation, means, and timing of notification. Partial Refunds are defined as the cost of tuition minus the non-refundable $50 deposit.
If cancellations are made before the cut-off date and in writing, families have 2 options:
Option A: Add another week of camp and don’t lose your deposit! The required deposit may transfer if another session is added to a camper within the family, but it can never be applied to a family balance.
Option B: Get a partial refund. A partial refund equal to the cost of the camp minus the $50 nonrefundable deposit will be issued. The required deposit still may not be applied to a family balance.
Means: Requests to cancel a camp must be made in writing via e- email. No phone calls or voicemails, as we must have a record of the date and time of the request.
Timing: For non-COVID cancellations, our standard policy states that no refunds will be given, nor will the deposit be transferable, if the request to cancel is received after the cut-off date. Refer to the Fee/Date Schedule Chart above for specific dates.
Amended 2021 Policy for Illness
For all illness related cancellations in the week prior to or during the week of camp, the following policy applies this year:
If your camper’s schedule is affected due to testing positive for COVID and documentation is provided, we will issue a partial refund. For positive case cancellations that occur during the week of camp, we will prorate the refund for days missed.
If your camper must quarantine due to direct exposure to a positive case from outside of Camp Webb, we will offer a 50% refund for3-5 missed days, and prorated refund if only 1-2 days are missed.
If your camper must quarantine due to direct exposure to a positive case at Camp Webb, a partial refund will be issued for a full week cancellation. Any additional camp days affected will be a prorated refund.
If your camper is experiencing symptoms related to COVID, we urge you to keep them at home and get tested. While your camper is awaiting a COVID test result they may not attend camp until a negative test result is given. In this situation, and in order to qualify for a refund, you must be in communication with us. If a negative test result or alternative diagnosis is given, we will offer a 50% refund for 3-5 missed days, and prorated refund if only 1-2 days are missed. For a positive test result, please refer to the first paragraph of this policy.
In the absence of proactive communication with us, no refunds will be issued to registered campers who do not attend.