Registration & Policies

2026 Registration begins at noon on Wednesday, February 25th!

View the 2026 brochure

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Deposits

A $50 deposit is required for each weekly camp enrollment.
The deposit holds your camper’s spot in their desired camp(s), is applied toward your final balance, and is nonrefundable. Credit cards are the only method of payment accepted when making your deposit at the time of registration. You may submit further payment by card, check, or money order. Important information to have on hand to expedite the registration process is health insurance information, names and phones numbers for anyone who is authorized to pick up your camper, and a credit card.

Ways to Pay

  • Pay in Full when registering.


  • Pay by Month - The balance due date for all June camps is May 22 (5/22/26). The balance due date for all July camps, including "mini week," is June 19 (6/19/26). With this payment option, you may make payments at any time and in any amount up until the due date. At that point, the remaining balance due will be charged to the card on file. 

  • Installment Payment Plan - 3 equal payments spread across three months OR 6 equal payments charged every other week. See below for exact charge dates.

Installment Plan Charge Dates

The 3-payment installment plan: If your camper is only enrolled in June camps, charges will be processed on March 25, April 22, and May 20. If your camper is enrolled in a July camp, including Mini Week, charges will be processed on April 22, May 20, and June 17.

The 6-payment installment plan: Charges will be processed on March 18, April 1, April 15, April 29, May 13, and May 27.

Schedule Change Policy

Please note: prices, grade levels, and policies are as stated. There are no exceptions.

We understand that plans can change. A schedule change means switching to a different camp during the same week or moving a camper to a different week.

How to Request a Change
  • All change requests must be submitted by email to office@campwebb.com.
  • Requests sent by phone call or voicemail will not be accepted.
  • Requests may be emailed any day, including weekends and holidays.
  • The email timestamp (EST time zone) determines the applicable fee.
Change Fees
  • If you ask for a change 10–5 business days before camp starts, the fee is $25.
  • If you ask within 5 business days before camp starts, the fee is $50.
  • If you ask after camp has already started, the fee is $50.

There are no exceptions to these fees. For exact dates and deadlines, see the 2026 Fee/Date Schedule chart below.

 

Cancellation/Refund Policy

Please note: prices, grade levels, and policies are as stated. There are no exceptions.

If Camp Webb cancels a camp, families will receive a full refund.

If you request the cancellation, the refund depends on when you cancel and how you make the request. Cancellation requests must be in writing by emailing office@campwebb.com. We do not accept cancellation requests by phone call or voicemail. The email timestamp (EST time zone) determines the amount of refund, even when the request is received on weekends or holidays.

Cancellations After the Cut-Off Date
If we receive your cancellation after the cut-off date, or if the request is not submitted by email:
  • No refund will be issued
  • The deposit is forfeited
  • The deposit cannot be transferred to another camp, week, or camper
Cut-off dates are listed in the 2026 Fee/Date Schedule chart above.
 
 
Cancellations Before the Cut-Off Date (By Email)

Families may choose one of the following options:

Option A: Transfer the deposit to another week
  • The deposit can transfer to one newly added week of camp for a camper within the same family.
  • The new camp week must be added at the time of cancellation.
  • Deposits cannot be applied to existing enrollments or a family balance. A new camp must be added to the schedule.
Option B: Get a partial refund
  • You’ll receive a refund of the camp tuition minus the $50 non-refundable deposit.
  • The deposit serves as the cancellation fee and cannot be applied to a family balance.

To be fair to all camp families, there are no exceptions to this policy for any reason (illness, injury, vacation changes, weather, etc.). If there’s a camp-wide illness outbreak, affected families may receive a prorated refund of up to 50% of that week’s tuition.

To receive a refund, you must submit a cancellation request that follows these policies. Campers who do not attend without submitting a valid cancellation request are not eligible for a refund. We do not prorate camp tuition for campers who attend partial weeks.

Registration Grace Period

For those who register in February or March, there will be a “grace period” that expires at the end of day on March 31, 2026.

This grace period will allow camp families to make changes or cancellations to their camper’s schedule without incurring our normal fees. Full refunds will be issued during this time frame, and only during this time frame, to families who need to cancel an enrollment for any reason. The cutoff date for this grace period will be strictly followed, without exceptions, and our cancellation/refund policies will apply starting April 1, 2026.

To pay by check, cash, or money order, mail your payment to:
Camp Webb
9800 Webb School Lane
Knoxville, TN 37923

*If your check is returned for insufficient funds, we will charge you the fee that the bank charges us. In this case, all future payments will be required in cash.